New York Event Party Rentals - Make Outdoors Parties a Hit!

Because of unpredictable Mother Nature, an outdoor party can leave your guests with a bad impression of the event. Weather makes all the difference when planning outside parties. Unfortunately, you can’t always predict the weather. You want to leave your guests with a memorable experience – an experience that doesn’t leave them soaking wet or cold.

 

New York event party rentals go that extra step to make outdoor events a big hit with guests, and you never have to worry about the weather spoiling your fun! Whether it’s a wedding reception or company picnic, catering staff plans every detail of your event to make sure your guests stay dry or cool – depending on the time of year!

 

Outdoor events can be held anywhere you want – as long as you obtain the necessary permits and permission to hold the party. You also don’t have to spend a lot of money to have a fun, successful outdoors event.  New York event party rentals work with your budget range, and help choose the best outdoor location to fit your needs.

 

Choose from the following unique location ideas:

 

• Sandy beaches
• Business locations – outdoor facilities
• Neighborhood parks
• Farms/ranches
• Vineyards/wineries
• Outdoor facilities at lakes or rivers
• Historical landmarks
• Outdoor gardens

 

How to Plan Outdoor Parties and Events

New York event party rentals suggest working with catering professionals to help plan your outdoor event. These helpful hints take the guess work out of the planning process.

 

• Think about the weather when you plan for an outdoor event.
• Check out the event venue in person during the actual month you plan to use it.
• Ask about permits and rules. Some outdoor event facilities do not allow alcohol, dogs or fire/open flames.
• Inquire about access to electricity and water.
• Ask about access to set up for tents, tables and chairs – can vehicles drive easily in and out of the area?
• Check out restroom facilities (you may need to rent portable toilets).

 

There are a lot of details involved in planning outdoor parties but when you work with New York event party rentals, they manage your equipment rentals and set everything up for you.

 

For an outdoor party in New York, you’ll need to rent the following equipment:

• Tents to protect guests and food from the weather
• For summer parties – water misters to keep guests cool
• For fall or cool weather parties – outdoor heaters
• Disposable linens, cups, plates, napkins and plastic cutlery
• Portable bar (if serving alcohol)
• Portable PA system (if you have a lot of guests and need to use a microphone)

 

Don’t forget to put decorations and food on your list. New York event party rentals staff can help you pick out a great menu.

 

Cold buffets or barbecues are easy menu ideas for outdoor events. Catering staff can work with you to plan lunch or dinner menus that make it easy for guests. Disposable plates and cutlery make clean up easy for catering staff, and you don’t have to worry about broken glass.

 

New York event party rentals staff suggests using citronella candles on tables to ward off bugs. The last thing you want is your guests to be annoyed by pesky bees or mosquitoes during the event.

 

During warm weather, make sure you offer non-alcoholic beverages and have plenty of water for guests. Alcohol easily dehydrates people and you don’t want your guests to become sick.

 

Black-Tie Evening Events

If you want host a black-tie party, catering staff will do all the work for you to ensure it’s a successful evening. With New York event party rentals, every detail is covered so you don’t have to worry.

 

Checklist for outdoor formal events:

• Round tables and chairs
• Candles or floral centerpieces
• Decorations
• Cloth linens and napkins
• China and silverware
• Professional catering wait staff and bartenders
• Full-service bar
• Large-scale, enclosed tents
• Soft lighting (outdoor twinkle lights)
• Live band/entertainment or DJ
• Dance floor
• Professional photographer or videographer

 

Because people are dressed in formal attire, New York event party rentals keeps your guests’ safety in mind at all times. They make sure grounds are well-lit and electrical cords are taped down. When serving alcohol, make sure transportation is available for guests who’ve had too much to drink, or call taxis for them.

 

When choosing a theme for your black-tie formal event, make sure it relates back to the purpose of your event. Charities host gala events outdoors and pick fun themes to entice guests to their events.  

 

Some exciting theme ideas include:

• Wine and appetizer events
• Hollywood/movies
• Tropical/beach

 

Check out Personal Touch Caterers for more fun, festive theme ideas!

 

If you serve a buffet, make sure the food and beverages are easily accessible and plentiful. Because guests are dressed in formal attire, don’t serve messy food such as BBQ or spaghetti (so people don’t spill on their clothes).  Finger foods such as sushi are sometimes easier for people to eat when they are roaming and talking.

 

If the gala event is a charity fundraiser and include a silent auction, work with New York event party rentals and their staff to set up enough tables for your auction. Designate a volunteer or board member to work specifically with catering staff on the auction area.  Storage space is another issue when planning outdoor events so make sure you have a safe place to store personal items, materials and equipment.

 

Planning an outdoor event doesn’t have to be a hassle.  Looking to plan an outdoor party or black tie event but don’t know where start? For all your New York event party rental needs, contact Personal Touch Caterers today to plan your NEXT big outdoor social event or party!